> ## Documentation Index
> Fetch the complete documentation index at: https://help.researchanimaltraining.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Adding Learners

> Add learners individually or in bulk.

## Add a Single Learner

1. Navigate to Admin
2. Locate your group in the dropdown list
3. Navigate to Users **> Add one**
4. Enter:
   * First name
   * Last name
   * Email address
5. Click **Add User**

The learner will:

* receive an email invitation
* be added to your group
* occupy a learner seat
* appear with status **Not Started**

If the user already has an account, they will be added to the group and receive a welcome email.

***

## Add Multiple Learners

### Option 1: Multiple Users Form

Use **Add User → Add multiple** to enter several learners at once.

***

### Option 2: CSV Upload

Upload learners using a CSV file.

Required column order: user\_email; user\_pass; first\_name; last\_name

**Important**

* If `user_pass` is blank, a random password will be generated.
* Column headers must be included.
* Incorrect formatting will prevent upload.

💡 **Tip:** Google Sheets often produces cleaner CSV files than Excel.

***

## Seat Usage

Each learner added to your group occupies one seat.

Seats are assigned to individual learners and cannot be shared.

If a learner does not attend and has **not started any courses**, you may remove them to reclaim the seat.